Charter Board Minutes
June 7, 2010
Board Members Present: Jon Wiens, Amy Morris, Tom Mason, Julie DeBorde, Douglas Jones
Also attending: Gary Etchemendy, Andie Andeen, Jennifer Palanuk, Theresa Raymond, Laurie Aguirre, Chelle Condello, Michelle Unwin, Kim Byrd and students!
The meeting was called to order at 5:40pm
May minutes a few minor spelling corrections, minutes motion to approve by Jon second by Amy, approved by all.
Budget Update – According to budget at this time there should be a $61,000 carry-over for next year. $34,000 will be cut next year (9%).
Gary met with the teachers and discussed proposed cuts. See attached Proposed Budget for 10-11 June.
Contingency is 5.75% of total budget. District is around 4%.
Predicting cuts will be the same for next year $34,000 next year and maybe the same the following year.
If the district cuts days, or compensation that would help the Charter, However, Class size would not.
Douglas Jones brought up fundraising or grants etc. as an option to help if budget cuts are significant over a 3 year time frame.
Douglas Jones also discussed not cutting the reading program for next year ($4578.44) out of proposed cuts in Regular Licensed.
Andie Andeen shared that she is researching a grant for Falcon News to help with the cost of supplies, however it can not fund a salary.
Motion to approve proposed budget amended by Douglas Jones 2nd by Amy Morris Approved by all.
Civics, Environment, and Technology goals were presented.
Jon presented to the board that the Technology goals were not as measurable and quantifiable as the other goals.
Gary presented the Accountability plan for the Teachers to incorporate each goal into a year long plan. Douglas Jones suggested adding a bullet that the Board should discuss this at the beginning of the year and at the end of the year with the Teachers.
Motion to approve the goals with amendments by Julie 2nd by Tom approved by all.
Next Year Meetings dates and time: 1st Mondays at 5:30pm-6:45pm
Next meeting is Monday September 13th.
Meeting is adjourned at 7:55pm
The Meeting moves to join the PTC.
Gary is waiting for the guy to come out and supervise the tiles being put in on the playground equipment.
Wednesday, August 25, 2010
Charter Board Minutes -May 2010
Board Members Present: Jon Wiens, Tom Mason, Douglas Jones, Julie DeBorde, and Theresa Raymond, Brian Condello.
Also attending: Andie Andeen, Gary Etchemendy, Ann Williamson, Laurie Aguirre, Rob Coiner, and Amy Morris.
The meeting was called to order at 5:42
April minutes approved with amendments.
Gary shared the reading, writing, and math testing scores with the Board. OLE is scoring better than the district or state averages.
Review of Charter, contract and bylaws. The Contract is up for renewal June 30, 2011. It is anticipated that the Charter Contract will be renewed.
Julie sent out a letter with the Thursday Thoughts to solicit interest for parent Board member positions. She asked if moving the meeting was good for all. The general consensus is yes.
Andie – Curriculum/Domain areas. Gary asked the teachers to write down what they are currently doing in each domain. A handout illustrates what each class is doing. Gary and the teachers have committed to plan out the year with their domain items and to review it on a monthly basis.
There was some discussion about the civics domain and what our focus is there and where we might like it to be. Julie suggests that we get the teachers and staff to discuss what they would like in this regard and then offer their suggestions to the board.
The Board is tasked with coming up with some specific bullets under each domain to help guide the teachers a little further.
We are running low on time so we will discuss budget at that next meeting.
The parent nominations were held. Amy Morris, Julie DeBorde, and Brian Condello were nominated. Theresa Raymond announced that she has decided to not continue her position with the Board.
Jon and Julie have been nominated for Chairperson. Jon Wiens was elected by the Board as the new Chairman of the Board.
Douglas has been nominated and elected as the Vice Chair.
Julie was appointed as the Secretary for the Board.
May 10th will be a board work session 5:30 – 7:30pm.
Meeting adjourned 7:56pm
The meeting moves to the joint meeting with PTC.
Maria Githens, speech therapist, came to talk about what she does for the kids here.
Also attending: Andie Andeen, Gary Etchemendy, Ann Williamson, Laurie Aguirre, Rob Coiner, and Amy Morris.
The meeting was called to order at 5:42
April minutes approved with amendments.
Gary shared the reading, writing, and math testing scores with the Board. OLE is scoring better than the district or state averages.
Review of Charter, contract and bylaws. The Contract is up for renewal June 30, 2011. It is anticipated that the Charter Contract will be renewed.
Julie sent out a letter with the Thursday Thoughts to solicit interest for parent Board member positions. She asked if moving the meeting was good for all. The general consensus is yes.
Andie – Curriculum/Domain areas. Gary asked the teachers to write down what they are currently doing in each domain. A handout illustrates what each class is doing. Gary and the teachers have committed to plan out the year with their domain items and to review it on a monthly basis.
There was some discussion about the civics domain and what our focus is there and where we might like it to be. Julie suggests that we get the teachers and staff to discuss what they would like in this regard and then offer their suggestions to the board.
The Board is tasked with coming up with some specific bullets under each domain to help guide the teachers a little further.
We are running low on time so we will discuss budget at that next meeting.
The parent nominations were held. Amy Morris, Julie DeBorde, and Brian Condello were nominated. Theresa Raymond announced that she has decided to not continue her position with the Board.
Jon and Julie have been nominated for Chairperson. Jon Wiens was elected by the Board as the new Chairman of the Board.
Douglas has been nominated and elected as the Vice Chair.
Julie was appointed as the Secretary for the Board.
May 10th will be a board work session 5:30 – 7:30pm.
Meeting adjourned 7:56pm
The meeting moves to the joint meeting with PTC.
Maria Githens, speech therapist, came to talk about what she does for the kids here.
April - Charter Board Minutes
Board Members Present: Jon Wiens, Tom Mason, Douglas Jones, Julie DeBorde, and Theresa Raymond
Also attending: Gary Etchemendy, Ann Williamson, and Michael Dugan
The meeting was called to order at 6:10
March minutes approved with amendments.
Budget Update – District wide are projecting a $7M shortfall for 2011 -2012 school year. And a projected $35M for the 2012-2013 school year. This will affect the charter school but exact numbers are not known right now.
Some additions to the budget for next year will include 2 hours/day of instructional assistant time for classroom help.
Extra monies from this year’s budget allocated from contingency to Supplies and Materials for books for the book room and curriculum support books. Recommending that we move $6K – motion was approved by the board.
Andie – update as to the current activities planned for Falcon news with plans to tie in the tech, the civic and the environmental goals. Andie shared some of her suggestions and concerns about the time and function Falcon News can take. It is highly recommended that this be lead by a faculty member and a community member.
Meeting adjourned 7:00pm
The meeting moves to a combined with the Parent Teacher Club- meeting began at 7:00
Garden Books – Heather has a connection through friends and has found some very good books that also support our environmental focus.
Other – Gary brought a message from the Superintendent that they are grateful that the bond passed and that major work is planned this summer.
Follow Up Meeting:
May – concerns on the focus/curriculum for Charter – Andie Andeen
Also attending: Gary Etchemendy, Ann Williamson, and Michael Dugan
The meeting was called to order at 6:10
March minutes approved with amendments.
Budget Update – District wide are projecting a $7M shortfall for 2011 -2012 school year. And a projected $35M for the 2012-2013 school year. This will affect the charter school but exact numbers are not known right now.
Some additions to the budget for next year will include 2 hours/day of instructional assistant time for classroom help.
Extra monies from this year’s budget allocated from contingency to Supplies and Materials for books for the book room and curriculum support books. Recommending that we move $6K – motion was approved by the board.
Andie – update as to the current activities planned for Falcon news with plans to tie in the tech, the civic and the environmental goals. Andie shared some of her suggestions and concerns about the time and function Falcon News can take. It is highly recommended that this be lead by a faculty member and a community member.
Meeting adjourned 7:00pm
The meeting moves to a combined with the Parent Teacher Club- meeting began at 7:00
Garden Books – Heather has a connection through friends and has found some very good books that also support our environmental focus.
Other – Gary brought a message from the Superintendent that they are grateful that the bond passed and that major work is planned this summer.
Follow Up Meeting:
May – concerns on the focus/curriculum for Charter – Andie Andeen
Thursday, June 10, 2010
Forest Ridge PTC Minutes
May 3rd , 2010
Meeting opened at 7:10pm by President Karla Smith
MINUTES
Minutes from April were approved as presented. Motion by Rob Coiner. Second by Deborah Dean. Approved by all.
REPORTS
Treasurer Report
Cheryl Robbins reported. We paid the $1,000 for the 5th grade field trip. We paid a $250 deposit on the Falcon costume. The final coast will be $500. We will need to purchase something to store the Falcon costume in. Cheryl is still doing research on putting money into an interest earning account.
PLAYGROUND INSTALLATION
The new playground equipment will be installed on Saturday May 8th. Parents are needed to come and help. Kids are welcome to come but can’t help install the playground. They can help work in the naturescape.
FAMILY FUN NIGHT
Katie Wampler reported. The Beaver mascot, the Duck mascot and the Falcon mascot will be at FFN. We had 700 hot dogs and 700 bags of chips donated. Tickets will be available for presale on Mon, Tues, and Wed after school. We still need more volunteers for the night of.
WALK AND ROLL TO SCHOOL
Katie Wampler reported. Jackie from True Value wants to do an assembly again this year. It will be on Thursday May 12th. Will give out prizes to the 40 kids who walked or rolled to school the most.
NOMINATIONS FOR 2010-2011 OFFICERS
Nominations and voting for new officers will take place at the June meeting. A blurb advertising the open positions will be put in Thursday Thoughts. Gary will ask teachers to invite parents they think might be interested in joining the PTC.
NEW BUSINESS
Chele Condello suggested that next year we have a room representative for each clas.. The room representative would be responsible for communicating with the PTC on different volunteer projects and organizing classroom activities. To make this official we will need to change the bi-laws. Chele will write out a job description and we will vote on it in June.
Jodi Hess came to the PTC looking for money to give to Ryan Ellis to help fund his trip to Sierra Leone. A discussion followed about where the money would come from. It was decide if there was money left over after paying the expenses from Family Fun Night that we would donate up to $1,000 to Ryan. Chele Condello made a motion to give Ryan Ellis up to $1,000 from Family Fun Night after expenses are paid. If there is not $1,000 leftover from FFN then the board will meet to decide how much to donate and where to take the money from. Second by Jodi Hess. Approved by all.
Meeting adjourned at 8:30 pm.
The next PTC meeting will be June 7th , 2010 at 6:30pm.
May 3rd , 2010
Meeting opened at 7:10pm by President Karla Smith
MINUTES
Minutes from April were approved as presented. Motion by Rob Coiner. Second by Deborah Dean. Approved by all.
REPORTS
Treasurer Report
Cheryl Robbins reported. We paid the $1,000 for the 5th grade field trip. We paid a $250 deposit on the Falcon costume. The final coast will be $500. We will need to purchase something to store the Falcon costume in. Cheryl is still doing research on putting money into an interest earning account.
PLAYGROUND INSTALLATION
The new playground equipment will be installed on Saturday May 8th. Parents are needed to come and help. Kids are welcome to come but can’t help install the playground. They can help work in the naturescape.
FAMILY FUN NIGHT
Katie Wampler reported. The Beaver mascot, the Duck mascot and the Falcon mascot will be at FFN. We had 700 hot dogs and 700 bags of chips donated. Tickets will be available for presale on Mon, Tues, and Wed after school. We still need more volunteers for the night of.
WALK AND ROLL TO SCHOOL
Katie Wampler reported. Jackie from True Value wants to do an assembly again this year. It will be on Thursday May 12th. Will give out prizes to the 40 kids who walked or rolled to school the most.
NOMINATIONS FOR 2010-2011 OFFICERS
Nominations and voting for new officers will take place at the June meeting. A blurb advertising the open positions will be put in Thursday Thoughts. Gary will ask teachers to invite parents they think might be interested in joining the PTC.
NEW BUSINESS
Chele Condello suggested that next year we have a room representative for each clas.. The room representative would be responsible for communicating with the PTC on different volunteer projects and organizing classroom activities. To make this official we will need to change the bi-laws. Chele will write out a job description and we will vote on it in June.
Jodi Hess came to the PTC looking for money to give to Ryan Ellis to help fund his trip to Sierra Leone. A discussion followed about where the money would come from. It was decide if there was money left over after paying the expenses from Family Fun Night that we would donate up to $1,000 to Ryan. Chele Condello made a motion to give Ryan Ellis up to $1,000 from Family Fun Night after expenses are paid. If there is not $1,000 leftover from FFN then the board will meet to decide how much to donate and where to take the money from. Second by Jodi Hess. Approved by all.
Meeting adjourned at 8:30 pm.
The next PTC meeting will be June 7th , 2010 at 6:30pm.
Tuesday, May 25, 2010
Constitution and By-Laws
FOREST RIDGE/OPTIMUM LEARNING ENVIRONMENT
PARENT TEACHER CLUB (PTC)
CONSTITUTION AND BY-LAWS
ARTICLE I
NAME
The name of the club is the Forest Ridge/Optimum Learning Environment Parent Teacher Club (PTC).
ARTICLE II
PURPOSE
The purpose of the club is:
A. To encourage Forest Ridge Elementary School parents to participate in activities which enrich our children’s school life through:
1. Providing parental assistance and information about the programs of Forest Ridge Elementary School.
2. Sponsoring student activities and organizations in Forest Ridge Elementary School.
3. Raising funds to provide materials, equipment and activities not included in the school budget.
4. Building a network of support for young people by linking home, school, and community.
5. Creating a partnership that combines the resources of home and school to provide consistent guidance and support for Forest Ridge Elementary School students.
6. Providing support for school educational, recreational & social activities.
B. This organization is organized exclusively for charitable purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code.
Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code of 1994 (or the corresponding provision of any future United States Internal Revenue law) or (b) by an organization contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1994 ( or corresponding provision of any future United States Internal Revenue law).
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1994 (or corresponding section of any future tax code), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such
assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE III
MEMBERSHIP
A. Membership includes Forest Ridge/OLE Elementary School parents, faculty or staff or any adult interested in the objectives of the club and willing to uphold its policies and subscribe to its constitution.
ARTICLE IV
MEETINGS
A. The PTC shall hold regular monthly meetings during the school calendar year.
B. Special meetings may be called by the Executive Board.
C. A quorum at any meeting will consist of all members present. At least 50% of the members present shall be Forest Ridge/OLE parents.
D. Only members in attendance at a meeting may vote.
1. A vote is carried by a simple majority vote of the members present.
2. The principal is a full voting member of the PTC.
3. Each faculty representative in attendance at a meeting is a full voting member of the PTC.
E. Business shall be conducted in general accordance with the Roberts’ Rules of Order.
ARTICLE V
OFFICERS/EXECUTIVE BOARD
A. The Executive Board consists of the following officers:
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Volunteer Coordinator
B. Nominations
1. Before the April meeting of the club, the Executive Board will appoint a nominating committee from the membership. This committee is to include the President or the Vice as chairperson, and three other members.
2. At the April meeting, the nominating committee will request nominations for board positions.
3. The prior consent of each candidate shall be obtained before nomination.
4. The slate of nominees will be presented and nominations from the floor will be accepted at the May meeting. Nominees from the floor must be in attendance in order to obtain their consent.
5. No more than one immediate family member shall be nominated for any of the positions.
C. Elections
1. The annual election of officers will be held at the June meeting.
2. Officers are elected by a simple majority of votes cast through a secret ballot.
3. The new Executive Board will assume duties at the conclusion of the June meeting. This meeting will be a transitional meeting for the incoming and outgoing board members, led by the outgoing members.
4. A meeting to include outgoing and incoming officers will be held following the election to pass the information and pertinent materials from the old Board to the new Board. This includes a notebook with duties, ideas, and general information regarding that office.
D. Vacancies
1. A vacancy occurring in an elected office shall be filled by a majority vote of the Executive Board.
E. Removal
1. An officer may be removed from office by the nomination of two other officers and a 60% majority vote by the PTC. Should an officer be removed or is unable to fulfill their term of office, the president shall appoint a replacement for the remainder of the term.
ARTICLE VI
TERMS OF OFFICE
A. Each elected officer serves a one year term.
B. A person may not hold the same office for more than two consecutive terms with the exception of the treasurer, who may serve for up to three consecutive terms.
ARTICLE VII
JOB DESCRIPTIONS
A. Executive Board
Each position should provide and update a notebook with pertinent information to be passed on to each new Board Member.
1. President; Presides at all meetings of the club and the Executive Board and performs as an Ex-Officio member of all committees, appoints all committee chairpersons, convenes special meetings, keeps in close contact with the needs of the principal and staff, promotes the purposes and policies of the club by communicating with all officers and committees.
2. Vice-President: Acts as aide to the President, presides at meetings in the President’s absence and will chair the childcare evaluation committee.
3. Secretary: Keeps a correct record of and reports all general meetings of the club and Executive Board; handles all club correspondence; types minutes and submits them for approval at each general meeting.
4. Treasurer: Receives all money of the club, keeps an accurate record of receipts and expenditures, disburses club funds as authorized by the club, reports club fiscal condition regularly and makes a full annual report at the end of the school year. The treasurer is also responsible for overseeing and providing information for the annual budget.
5. Volunteer Coordinator: Acts as a liaison between staff and volunteers, collects volunteer forms, coordinates volunteers for activities and classroom assistance.
B. The Executive Board shall:
1. Transact the business of the club.
2. Inform the general membership of dates and times of meetings and club activities and other plans and decisions of the Board.
3. Approve the plans and work of all committees.
4. Support all projects as determined by the club throughout the year.
C. Duties of the Chairpersons
1. Terms of office for Chairpersons shall run for one year.
2. Each chairperson appointed by the President shall carry out a project approved by the Executive Board. Each fundraising project shall have a chairperson.
3. Each chairperson shall make a brief, written report to the Executive Board upon completion of the project, addressing successes or improvements needed if the project is to be repeated in subsequent years.
ARTICLE VIII
FISCAL REQUIREMENTS
A. In September of each year, the Executive Board shall submit a proposed budget for the school year to be approved by the club membership. This statement shall include proposed fundraising projects, expenses associated with those projects and activities, materials or equipment to be purchased or supported by those activities.
B. The fiscal year shall run from July 1 to June 30.
C. The Executive Board has the authority to authorize expenditures for the PTC less than $200, which have not already been included in the budget. Requests over $200 which have not already been included in the budget shall be submitted in writing to the Executive Board at least one week prior to the regularly scheduled club meeting.
D. No committee of the club shall obligate the club without prior approval from the Executive Board.
E. Any expense reimbursement sought must be accompanied by the appropriate receipt and statement of the nature of the expense and for which project it was incurred.
F. Funds are to be held and disbursed through a commercially held bank account and must be distributed by check. Checks must be signed by two officers, including the treasurer, if over $250.
G. No blank checks will be issued.
H. All chairpersons, or their designee, involved in fundraising or money-making activities are required to count and record all funds taken in for their activity, prior to submitting to the funds to the Treasurer to be deposited in a club account.
I. Before the transfer of funds from one club account to another (i.e. Savings to Checking) can take place, the Treasurer must have the approval of at least one other Executive Board Member.
J. An annual audit will be conducted in June by one non board member, the treasurer and president serving during that fiscal year.
ARTICLE IX
AMENDMENTS
A. This Constitution may be amended at any meeting of the club, by a two-thirds vote of the members present, providing the proposed amendment has been circulated to membership at least two weeks in advance.
PARENT TEACHER CLUB (PTC)
CONSTITUTION AND BY-LAWS
ARTICLE I
NAME
The name of the club is the Forest Ridge/Optimum Learning Environment Parent Teacher Club (PTC).
ARTICLE II
PURPOSE
The purpose of the club is:
A. To encourage Forest Ridge Elementary School parents to participate in activities which enrich our children’s school life through:
1. Providing parental assistance and information about the programs of Forest Ridge Elementary School.
2. Sponsoring student activities and organizations in Forest Ridge Elementary School.
3. Raising funds to provide materials, equipment and activities not included in the school budget.
4. Building a network of support for young people by linking home, school, and community.
5. Creating a partnership that combines the resources of home and school to provide consistent guidance and support for Forest Ridge Elementary School students.
6. Providing support for school educational, recreational & social activities.
B. This organization is organized exclusively for charitable purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code.
Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income Tax under section 501 (c) (3) of the Internal Revenue Code of 1994 (or the corresponding provision of any future United States Internal Revenue law) or (b) by an organization contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1994 ( or corresponding provision of any future United States Internal Revenue law).
Upon the dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code of 1994 (or corresponding section of any future tax code), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such
assets not so disposed of shall be disposed by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE III
MEMBERSHIP
A. Membership includes Forest Ridge/OLE Elementary School parents, faculty or staff or any adult interested in the objectives of the club and willing to uphold its policies and subscribe to its constitution.
ARTICLE IV
MEETINGS
A. The PTC shall hold regular monthly meetings during the school calendar year.
B. Special meetings may be called by the Executive Board.
C. A quorum at any meeting will consist of all members present. At least 50% of the members present shall be Forest Ridge/OLE parents.
D. Only members in attendance at a meeting may vote.
1. A vote is carried by a simple majority vote of the members present.
2. The principal is a full voting member of the PTC.
3. Each faculty representative in attendance at a meeting is a full voting member of the PTC.
E. Business shall be conducted in general accordance with the Roberts’ Rules of Order.
ARTICLE V
OFFICERS/EXECUTIVE BOARD
A. The Executive Board consists of the following officers:
1. President
2. Vice-President
3. Secretary
4. Treasurer
5. Volunteer Coordinator
B. Nominations
1. Before the April meeting of the club, the Executive Board will appoint a nominating committee from the membership. This committee is to include the President or the Vice as chairperson, and three other members.
2. At the April meeting, the nominating committee will request nominations for board positions.
3. The prior consent of each candidate shall be obtained before nomination.
4. The slate of nominees will be presented and nominations from the floor will be accepted at the May meeting. Nominees from the floor must be in attendance in order to obtain their consent.
5. No more than one immediate family member shall be nominated for any of the positions.
C. Elections
1. The annual election of officers will be held at the June meeting.
2. Officers are elected by a simple majority of votes cast through a secret ballot.
3. The new Executive Board will assume duties at the conclusion of the June meeting. This meeting will be a transitional meeting for the incoming and outgoing board members, led by the outgoing members.
4. A meeting to include outgoing and incoming officers will be held following the election to pass the information and pertinent materials from the old Board to the new Board. This includes a notebook with duties, ideas, and general information regarding that office.
D. Vacancies
1. A vacancy occurring in an elected office shall be filled by a majority vote of the Executive Board.
E. Removal
1. An officer may be removed from office by the nomination of two other officers and a 60% majority vote by the PTC. Should an officer be removed or is unable to fulfill their term of office, the president shall appoint a replacement for the remainder of the term.
ARTICLE VI
TERMS OF OFFICE
A. Each elected officer serves a one year term.
B. A person may not hold the same office for more than two consecutive terms with the exception of the treasurer, who may serve for up to three consecutive terms.
ARTICLE VII
JOB DESCRIPTIONS
A. Executive Board
Each position should provide and update a notebook with pertinent information to be passed on to each new Board Member.
1. President; Presides at all meetings of the club and the Executive Board and performs as an Ex-Officio member of all committees, appoints all committee chairpersons, convenes special meetings, keeps in close contact with the needs of the principal and staff, promotes the purposes and policies of the club by communicating with all officers and committees.
2. Vice-President: Acts as aide to the President, presides at meetings in the President’s absence and will chair the childcare evaluation committee.
3. Secretary: Keeps a correct record of and reports all general meetings of the club and Executive Board; handles all club correspondence; types minutes and submits them for approval at each general meeting.
4. Treasurer: Receives all money of the club, keeps an accurate record of receipts and expenditures, disburses club funds as authorized by the club, reports club fiscal condition regularly and makes a full annual report at the end of the school year. The treasurer is also responsible for overseeing and providing information for the annual budget.
5. Volunteer Coordinator: Acts as a liaison between staff and volunteers, collects volunteer forms, coordinates volunteers for activities and classroom assistance.
B. The Executive Board shall:
1. Transact the business of the club.
2. Inform the general membership of dates and times of meetings and club activities and other plans and decisions of the Board.
3. Approve the plans and work of all committees.
4. Support all projects as determined by the club throughout the year.
C. Duties of the Chairpersons
1. Terms of office for Chairpersons shall run for one year.
2. Each chairperson appointed by the President shall carry out a project approved by the Executive Board. Each fundraising project shall have a chairperson.
3. Each chairperson shall make a brief, written report to the Executive Board upon completion of the project, addressing successes or improvements needed if the project is to be repeated in subsequent years.
ARTICLE VIII
FISCAL REQUIREMENTS
A. In September of each year, the Executive Board shall submit a proposed budget for the school year to be approved by the club membership. This statement shall include proposed fundraising projects, expenses associated with those projects and activities, materials or equipment to be purchased or supported by those activities.
B. The fiscal year shall run from July 1 to June 30.
C. The Executive Board has the authority to authorize expenditures for the PTC less than $200, which have not already been included in the budget. Requests over $200 which have not already been included in the budget shall be submitted in writing to the Executive Board at least one week prior to the regularly scheduled club meeting.
D. No committee of the club shall obligate the club without prior approval from the Executive Board.
E. Any expense reimbursement sought must be accompanied by the appropriate receipt and statement of the nature of the expense and for which project it was incurred.
F. Funds are to be held and disbursed through a commercially held bank account and must be distributed by check. Checks must be signed by two officers, including the treasurer, if over $250.
G. No blank checks will be issued.
H. All chairpersons, or their designee, involved in fundraising or money-making activities are required to count and record all funds taken in for their activity, prior to submitting to the funds to the Treasurer to be deposited in a club account.
I. Before the transfer of funds from one club account to another (i.e. Savings to Checking) can take place, the Treasurer must have the approval of at least one other Executive Board Member.
J. An annual audit will be conducted in June by one non board member, the treasurer and president serving during that fiscal year.
ARTICLE IX
AMENDMENTS
A. This Constitution may be amended at any meeting of the club, by a two-thirds vote of the members present, providing the proposed amendment has been circulated to membership at least two weeks in advance.
Thursday, April 29, 2010
April
Forest Ridge PTC
Minutes
April 5th, 2010
Meeting opened at 7:12 by Vice President Katie Wampler.
GUEST:
Kathy Johnson from Salem Child Development Latchkey program reported to PTC pre-school program is filling up for the fall enrollment. The Key program is also enrolling for the fall. This year summer latchkey will be at Forest Ridge. There is a fee increase for next year.
MINUTES:
Minutes from March were approved. A Motion by Carlee Justis, second by Andie Andeen.
REPORTS:
Treasurer Report
The second installment for field trips were paid last month $3000-. No other changes to report.
Playground Equipment
Gary Etchemendy reported. Mr. Etchemendy is meeting with Facilities regarding installment of the equipment. Anyone from PTC is welcome to attend the meeting tomorrow. It is not looking good to have the play structure in for FFN. Mr. Etchemendy may look into getting a bid from a private company to install the equipment. The district bid was $1500- private was $3000-. The weather is hampering the installation of the equipment. If we use a private company they have to be a certified playground installer.
Family Fun Night - FFN
Katie Wampler reported. More volunteers are needed for the night of the event. There are a very small group of volunteers at this point. Alexis Whalen would like help putting together games. Hot dogs, chips, and popcorn will be served. Baskets themes have been selected it is hopeful one teacher will consider changing to a “Duck” theme basket. Lori Aguirre will consider changing to this theme.
We are working on getting the Beaver and Duck mascots to come. We are looking into how much and if they are available.
Carlee Justis mentioned making a Falcon mascot costume. Her mother is a seamstress and estimates she could make a costume for around $300- Carlee will look into further but this would need to be pursued before the next PTC meeting for the costume to be available for FFN.
Deborah Dean made a motion to allow up to $800- coming from contingency and directory funds to purchase a Falcon mascot costume for the school. Andie Andeen seconded the motion. Carlee will gather information and forward to Gary. Members of the PTC Board will meet to make a decision on purchasing the mascot.
Katie Wampler mentioned volunteers are needed for FFN. We are looking into church groups. Deborah Dean mentioned the girl’s youth group is not available this year. She is still trying to contact the boys youth group. Sarah Koenig mentioned she has high school students who volunteer in her classroom. She will inquire if they would be willing to volunteer at FFN.
Artwork was discussed. It was decided it must be clean no violence. Characters can be drawn in competition such as tug-of-war.
Cheryl Robbins mentioned tickets sales and inquired with Mr. Etchemendy if it is okay to sell just one ticket for the raffles. It was mentioned there will probably be an issue with handwriting especially with the students. In the past the numbers have been called as the name on the ticket was not legible.
NEW BUSINESS:
Jodi Hess addressed PTC regarding first grade teacher Ryan Ellis. He is planning a trip to Sierra Leone, Africa over the summer. He is going to train and mentor teachers. Mr. Ellis is paying for the trip. Fundraisers have been planned but it is an expensive trip airfare alone is in the thousands. She feels this would be a good time to give back as he would be representing Forest Ridge. She suggested a donation would boost his confidence in raising money and asks what PTC can provide. Gary responded that the PTC bylaws state money raised by the school is to be used on our students and not sure how this would fit into our bylaws. He suggested an article in Thursday Thoughts to inform families of Mr. Ellis’ trip and how they could donate to his efforts. It was asked if part of the proceeds from FFN could be donated to Mr. Ellis. This is a possibility. Andie Andeen proposed setting up a taping station at FFN. Students could tape a message for the children in Sierra Leone. There would be a minimal fee to participate in this activity and the money would be donated to Mr. Ellis. It was mentioned concerns over setting a precedent if we donate proceeds from FFN. We could get several requests in the future to donate to such causes. A decision will be delayed at this time. Jodi offered to assist Andie at FFN taping the student messages.
Meeting adjourned 8:12 pm.
The next PTC meeting will be May 3rd, 2010 at 6:30.
Minutes
April 5th, 2010
Meeting opened at 7:12 by Vice President Katie Wampler.
GUEST:
Kathy Johnson from Salem Child Development Latchkey program reported to PTC pre-school program is filling up for the fall enrollment. The Key program is also enrolling for the fall. This year summer latchkey will be at Forest Ridge. There is a fee increase for next year.
MINUTES:
Minutes from March were approved. A Motion by Carlee Justis, second by Andie Andeen.
REPORTS:
Treasurer Report
The second installment for field trips were paid last month $3000-. No other changes to report.
Playground Equipment
Gary Etchemendy reported. Mr. Etchemendy is meeting with Facilities regarding installment of the equipment. Anyone from PTC is welcome to attend the meeting tomorrow. It is not looking good to have the play structure in for FFN. Mr. Etchemendy may look into getting a bid from a private company to install the equipment. The district bid was $1500- private was $3000-. The weather is hampering the installation of the equipment. If we use a private company they have to be a certified playground installer.
Family Fun Night - FFN
Katie Wampler reported. More volunteers are needed for the night of the event. There are a very small group of volunteers at this point. Alexis Whalen would like help putting together games. Hot dogs, chips, and popcorn will be served. Baskets themes have been selected it is hopeful one teacher will consider changing to a “Duck” theme basket. Lori Aguirre will consider changing to this theme.
We are working on getting the Beaver and Duck mascots to come. We are looking into how much and if they are available.
Carlee Justis mentioned making a Falcon mascot costume. Her mother is a seamstress and estimates she could make a costume for around $300- Carlee will look into further but this would need to be pursued before the next PTC meeting for the costume to be available for FFN.
Deborah Dean made a motion to allow up to $800- coming from contingency and directory funds to purchase a Falcon mascot costume for the school. Andie Andeen seconded the motion. Carlee will gather information and forward to Gary. Members of the PTC Board will meet to make a decision on purchasing the mascot.
Katie Wampler mentioned volunteers are needed for FFN. We are looking into church groups. Deborah Dean mentioned the girl’s youth group is not available this year. She is still trying to contact the boys youth group. Sarah Koenig mentioned she has high school students who volunteer in her classroom. She will inquire if they would be willing to volunteer at FFN.
Artwork was discussed. It was decided it must be clean no violence. Characters can be drawn in competition such as tug-of-war.
Cheryl Robbins mentioned tickets sales and inquired with Mr. Etchemendy if it is okay to sell just one ticket for the raffles. It was mentioned there will probably be an issue with handwriting especially with the students. In the past the numbers have been called as the name on the ticket was not legible.
NEW BUSINESS:
Jodi Hess addressed PTC regarding first grade teacher Ryan Ellis. He is planning a trip to Sierra Leone, Africa over the summer. He is going to train and mentor teachers. Mr. Ellis is paying for the trip. Fundraisers have been planned but it is an expensive trip airfare alone is in the thousands. She feels this would be a good time to give back as he would be representing Forest Ridge. She suggested a donation would boost his confidence in raising money and asks what PTC can provide. Gary responded that the PTC bylaws state money raised by the school is to be used on our students and not sure how this would fit into our bylaws. He suggested an article in Thursday Thoughts to inform families of Mr. Ellis’ trip and how they could donate to his efforts. It was asked if part of the proceeds from FFN could be donated to Mr. Ellis. This is a possibility. Andie Andeen proposed setting up a taping station at FFN. Students could tape a message for the children in Sierra Leone. There would be a minimal fee to participate in this activity and the money would be donated to Mr. Ellis. It was mentioned concerns over setting a precedent if we donate proceeds from FFN. We could get several requests in the future to donate to such causes. A decision will be delayed at this time. Jodi offered to assist Andie at FFN taping the student messages.
Meeting adjourned 8:12 pm.
The next PTC meeting will be May 3rd, 2010 at 6:30.
Monday, April 5, 2010
March Minutes
Forest Ridge PTC
Minutes
March 1st , 2010
Meeting opened at 7:05pm by Vice President Karla Smith
MINUTES
Minutes from Feburary were approved as corrected. Motion by Cheryl Robbins. Second by Katie Wampler. Approved by all.
REPORTS
Treasurer Report
Cheryl Robbins reported. The PTC needs to pay the next installment of $3000 for field trips.
Do we want to put money into another CD or other interest earning account? Gary Etchemendy suggested an online savings account through ING. The account will earn interest and we would be able to withdraw money anytime. Theresa Raymond suggested a similar account through E trade. Cheryl will do research into both types of accounts and report back.
FAMILY FUN NIGHT
Karla Smith reported. There was a discussion about the cost of tickets and if we should pre sale tickets. It was suggested that we sell tickets for 50 cents a piece – 2 tickets for a hot dog, 1 ticket for chips, 1 ticket for popcorn. Food tickets will be red, basket tickets will be blue, and Traeger raffle tickets will be yellow. Need to figure out cost of hot dogs, buns, condiments, popcorn and chips to decide finial price of tickets.
Next FFN meeting will be March 15th at 6:30pm at the school.
NEW BUSINESS
The laminator is not working well. It needs to be replaced. Gary Etchemendy will look into the costs of purchasing a new one.
Meeting adjourned at 8:15
The next PTC meeting will be April 5th, 2010 at 6:30pm.
Minutes
March 1st , 2010
Meeting opened at 7:05pm by Vice President Karla Smith
MINUTES
Minutes from Feburary were approved as corrected. Motion by Cheryl Robbins. Second by Katie Wampler. Approved by all.
REPORTS
Treasurer Report
Cheryl Robbins reported. The PTC needs to pay the next installment of $3000 for field trips.
Do we want to put money into another CD or other interest earning account? Gary Etchemendy suggested an online savings account through ING. The account will earn interest and we would be able to withdraw money anytime. Theresa Raymond suggested a similar account through E trade. Cheryl will do research into both types of accounts and report back.
FAMILY FUN NIGHT
Karla Smith reported. There was a discussion about the cost of tickets and if we should pre sale tickets. It was suggested that we sell tickets for 50 cents a piece – 2 tickets for a hot dog, 1 ticket for chips, 1 ticket for popcorn. Food tickets will be red, basket tickets will be blue, and Traeger raffle tickets will be yellow. Need to figure out cost of hot dogs, buns, condiments, popcorn and chips to decide finial price of tickets.
Next FFN meeting will be March 15th at 6:30pm at the school.
NEW BUSINESS
The laminator is not working well. It needs to be replaced. Gary Etchemendy will look into the costs of purchasing a new one.
Meeting adjourned at 8:15
The next PTC meeting will be April 5th, 2010 at 6:30pm.
Friday, March 5, 2010
February Minutes
Forest Ridge PTC
Minutes
February 8th, 2010
Meeting opened at 7:15pm by Vice President Karla Smith
MINUTES
Minutes from December were approved as corrected. Motion by Cheryl Robbins. Second by Carlee Justis. Approved by all.
GUEST TEACHERS
Andie Andeen presented for Falcon News. Falcon News is in the process of deciding if the program will continue next year. If Falcon News is to continue they will need more volunteer support. Andie would like the PTC to decide what role they would like Falcon News to play in the school. Please see the Falcon News handout in the PTC binder for more information.
Laurie Agurrie presented the new signs for the Naturescape. They look great. The signs cost about $50 apiece. Will be purchasing about 50 for the Naturescape.
REPORTS
Treasurer Report
Cheryl Robbins reported. The $500 given to Missoula Children’s Theater was paid back and returned to the contingency fund.
Playground Equipment
Gary Etchemendy reported. The equipment is here. It is being stored at the school. Installation will take place in spring when the weather improves, hopefully sometime in April. Would like to have it completed before Family Fun Night. Gary will pick an installation date and a back up date in case of rain. Will try and get Boy Scouts to come and help,
NEW BUSINESS
Family Fun Night
Katie Wampler suggested we have a Civil War Falcon Style theme for FFN this year. One pod will be Beavers, one pod Ducks and one pod Falcons. Each pod will decorate a card board cut out. It was agreed that this would be a good theme. We will be serving ice cream. It was suggested we use green/yellow and orange/black sprinkles. Katie Wampler volunteered to be the committee head.
Other committee heads are:
Chele Condello for Baskets
Katie Wample for Food and Decorations
Cheryl Robbins for Ticket Sales
Diane Clingerman for Teacher & Staff Silent Auction
Still need committee heads for Volunteers, Games and Set Up
The nest FFN meeting will be Feb 24th at 7pm at the school.
President Jennifer Winslow will no longer be able to attend PTC meetings due to a new work schedule. Jennifer is willing to remain president although she will no longer be able to run the meetings. She has agreed to step down if the PTC feels someone else should take over. Vice President Karla Smith said she was willing to take over the duties of the President. It was suggested that Karla be voted in as president. Katie Wampler nominated Karla Smith as PTC President, second by Carlee Justis, approved by all.
Julie DeBorde nominated Katie Wampler as PTC Vice President, second by Amy Morris, approved by all.
Karla Smith is now the new PTC President and Katie Wampler is the new Vice President.
Meeting adjourned at 8:02
The next PTC meeting will be March 1st, 2010 at 6:30pm.
Minutes
February 8th, 2010
Meeting opened at 7:15pm by Vice President Karla Smith
MINUTES
Minutes from December were approved as corrected. Motion by Cheryl Robbins. Second by Carlee Justis. Approved by all.
GUEST TEACHERS
Andie Andeen presented for Falcon News. Falcon News is in the process of deciding if the program will continue next year. If Falcon News is to continue they will need more volunteer support. Andie would like the PTC to decide what role they would like Falcon News to play in the school. Please see the Falcon News handout in the PTC binder for more information.
Laurie Agurrie presented the new signs for the Naturescape. They look great. The signs cost about $50 apiece. Will be purchasing about 50 for the Naturescape.
REPORTS
Treasurer Report
Cheryl Robbins reported. The $500 given to Missoula Children’s Theater was paid back and returned to the contingency fund.
Playground Equipment
Gary Etchemendy reported. The equipment is here. It is being stored at the school. Installation will take place in spring when the weather improves, hopefully sometime in April. Would like to have it completed before Family Fun Night. Gary will pick an installation date and a back up date in case of rain. Will try and get Boy Scouts to come and help,
NEW BUSINESS
Family Fun Night
Katie Wampler suggested we have a Civil War Falcon Style theme for FFN this year. One pod will be Beavers, one pod Ducks and one pod Falcons. Each pod will decorate a card board cut out. It was agreed that this would be a good theme. We will be serving ice cream. It was suggested we use green/yellow and orange/black sprinkles. Katie Wampler volunteered to be the committee head.
Other committee heads are:
Chele Condello for Baskets
Katie Wample for Food and Decorations
Cheryl Robbins for Ticket Sales
Diane Clingerman for Teacher & Staff Silent Auction
Still need committee heads for Volunteers, Games and Set Up
The nest FFN meeting will be Feb 24th at 7pm at the school.
President Jennifer Winslow will no longer be able to attend PTC meetings due to a new work schedule. Jennifer is willing to remain president although she will no longer be able to run the meetings. She has agreed to step down if the PTC feels someone else should take over. Vice President Karla Smith said she was willing to take over the duties of the President. It was suggested that Karla be voted in as president. Katie Wampler nominated Karla Smith as PTC President, second by Carlee Justis, approved by all.
Julie DeBorde nominated Katie Wampler as PTC Vice President, second by Amy Morris, approved by all.
Karla Smith is now the new PTC President and Katie Wampler is the new Vice President.
Meeting adjourned at 8:02
The next PTC meeting will be March 1st, 2010 at 6:30pm.
December Minutes
Forest Ridge PTC
Minutes
December 7th, 2009
Meeting opened at 7:10pm by President Jennifer Winslow
MINUTES
Minutes from November were approved as corrected. Motion by Cheryl Robbins. Second by Wendy Rygh. Approved by all.
REPORTS
Treasurer Report
Cheryl Robbins reported. The Jog a Thon raised $19,420.95 this year. Expenses so far are $2340.65.
Classroom expenses checks were written out to teachers.
The new playground equipment has been ordered and paid for.
Missoula Children’s Theater was paid $500 from the contingency fund.
Playground Equipment
Gary Etchemendy reported. The equipment had been ordered. The people from the district have been out to survey. May be able to get the playground tiles for free if we are willing to have them in a different color.
It was suggested that we wait until spring to install due to weather.
Missoula Children’s Theater
Becky Russell reported. Becky is still working on it and all is going well.
Rehearsals and performance will be at Claggett Creek Middle School.
Becky asked if there was a way to find someone to videotape the performance and sell DVDs of the show. Gary suggested she contact McNary and see if they would be able to do it.
NEW BUSINESS
We have increased the payment for the babysitters to $20 since they are staying later.
A2/ECG Food Drive
Last year the EGC class went on a field trip to WinCo to collect food for the can food drive. The PTC donated $200 to purchase the food. Jennifer Winslow suggested we repeat this field trip again this year. A motion to give the EGC class $200 to purchase food for the can food drive was made by Chele Condello, second by Karla Smith, approved by all.
Environmental Reserve
Gary Etchemendy reported. There are a few things that we will be purchasing with funds from the reserve.
A shed to house all of the materials that were in C2, items for Down by the Riverside, ect. Cost $350.
Signs for the Naturescape. Gary is ordering a prototype this week. The signs will be aluminum with full color decals. The decals are replaceable. If the prototype is acceptable, Gary will order ones to label most of the plants in the Naturescape. The signs will cost around $1000. Will also need to purchase concrete to install signs. May get Boy Scouts to help install signs.
Family Fun Night
Family Fun Night will be help on Thursday May 6th this year. Jennifer Winslow will put a blurb in Thursday Thoughts about volunteers.
Looking for ideas for the theme this year.
It was suggested that this year we move the ticket sale tables outside to elevate the crowds inside. Also suggested that we presale tickets.
There will be no PTC meeting in January 2010.
Meeting adjourned at 7:30pm
The next PTC meeting will be Monday February 8th at 6:30pm.
Minutes
December 7th, 2009
Meeting opened at 7:10pm by President Jennifer Winslow
MINUTES
Minutes from November were approved as corrected. Motion by Cheryl Robbins. Second by Wendy Rygh. Approved by all.
REPORTS
Treasurer Report
Cheryl Robbins reported. The Jog a Thon raised $19,420.95 this year. Expenses so far are $2340.65.
Classroom expenses checks were written out to teachers.
The new playground equipment has been ordered and paid for.
Missoula Children’s Theater was paid $500 from the contingency fund.
Playground Equipment
Gary Etchemendy reported. The equipment had been ordered. The people from the district have been out to survey. May be able to get the playground tiles for free if we are willing to have them in a different color.
It was suggested that we wait until spring to install due to weather.
Missoula Children’s Theater
Becky Russell reported. Becky is still working on it and all is going well.
Rehearsals and performance will be at Claggett Creek Middle School.
Becky asked if there was a way to find someone to videotape the performance and sell DVDs of the show. Gary suggested she contact McNary and see if they would be able to do it.
NEW BUSINESS
We have increased the payment for the babysitters to $20 since they are staying later.
A2/ECG Food Drive
Last year the EGC class went on a field trip to WinCo to collect food for the can food drive. The PTC donated $200 to purchase the food. Jennifer Winslow suggested we repeat this field trip again this year. A motion to give the EGC class $200 to purchase food for the can food drive was made by Chele Condello, second by Karla Smith, approved by all.
Environmental Reserve
Gary Etchemendy reported. There are a few things that we will be purchasing with funds from the reserve.
A shed to house all of the materials that were in C2, items for Down by the Riverside, ect. Cost $350.
Signs for the Naturescape. Gary is ordering a prototype this week. The signs will be aluminum with full color decals. The decals are replaceable. If the prototype is acceptable, Gary will order ones to label most of the plants in the Naturescape. The signs will cost around $1000. Will also need to purchase concrete to install signs. May get Boy Scouts to help install signs.
Family Fun Night
Family Fun Night will be help on Thursday May 6th this year. Jennifer Winslow will put a blurb in Thursday Thoughts about volunteers.
Looking for ideas for the theme this year.
It was suggested that this year we move the ticket sale tables outside to elevate the crowds inside. Also suggested that we presale tickets.
There will be no PTC meeting in January 2010.
Meeting adjourned at 7:30pm
The next PTC meeting will be Monday February 8th at 6:30pm.
November Minutes
Forest Ridge PTC
Minutes
November 2nd . 2009
Meeting opened at 7:20pm by President Jennifer Winslow
MINUTES
Minutes from September were approved as presented. Motion by Becky Russell. Second by Cheryl Robbins. Approved by all.
GUEST SPEAKER
Becky Russell came to speak about the Missoula Children’s Theatre. They are a traveling children’s theatre company. Kids K – 12 get to audition for play. The dates will be January 4th – 9th, 2010. They will be putting on The Princes and the Pea. The cost is $2750, $500 needed upfront and remaining to be paid the day of the performance. Money to pay for this is generated by charging the kids a fee to participate and through ticket sales to the performance. Becky is asking the PTC for the $500 fee. If the PTC sponsors the event Becky can use school buildings for the performance and practices without having to pay rent. Katie Wampler made a motion that the PTC give the $500 to sponsor the event. Second by David McDarby. Approved by all.
REPORTS
Jog A Thon
Cheryl Robbins reported. The Jog A Thon went well this year. $19,270.45 was deposited. So far the expenses are $2,300.
Treasure Report
Doc Titus was paid for Family Fun Night. We received check from Cartridge for Kids for $15.55 and from Albertsons for $139.35.
Book Fair
Jennifer Winslow reported. Book Fair went well. We made approximately $3700, $2000 in books and products for the school
Playground Equipment
Nancy Baldwin reported. Installation fees from other companies were more expensive than the one from the district. Nancy is still waiting for a list of detailed expenses. So far she knows that $1600 goes for renting the equipment for drilling holes, rubber tiles and adhesive, ProStar security guard, and renting the jack hammer and the district playground equipment supervisor is paid $25-$45 an hour. We can contact concrete companies and see if someone will donate the concrete. Will still need to have a parent work party to install the equipment.
A motion was made by Karla Smith to go ahead and order the equipment and coordinate the installation. Second by Katie Wampler. Approved by all.
Meeting adjourned at 8:20pm
The next PTC meeting will be Monday December 7th at 6:30pm.
Minutes
November 2nd . 2009
Meeting opened at 7:20pm by President Jennifer Winslow
MINUTES
Minutes from September were approved as presented. Motion by Becky Russell. Second by Cheryl Robbins. Approved by all.
GUEST SPEAKER
Becky Russell came to speak about the Missoula Children’s Theatre. They are a traveling children’s theatre company. Kids K – 12 get to audition for play. The dates will be January 4th – 9th, 2010. They will be putting on The Princes and the Pea. The cost is $2750, $500 needed upfront and remaining to be paid the day of the performance. Money to pay for this is generated by charging the kids a fee to participate and through ticket sales to the performance. Becky is asking the PTC for the $500 fee. If the PTC sponsors the event Becky can use school buildings for the performance and practices without having to pay rent. Katie Wampler made a motion that the PTC give the $500 to sponsor the event. Second by David McDarby. Approved by all.
REPORTS
Jog A Thon
Cheryl Robbins reported. The Jog A Thon went well this year. $19,270.45 was deposited. So far the expenses are $2,300.
Treasure Report
Doc Titus was paid for Family Fun Night. We received check from Cartridge for Kids for $15.55 and from Albertsons for $139.35.
Book Fair
Jennifer Winslow reported. Book Fair went well. We made approximately $3700, $2000 in books and products for the school
Playground Equipment
Nancy Baldwin reported. Installation fees from other companies were more expensive than the one from the district. Nancy is still waiting for a list of detailed expenses. So far she knows that $1600 goes for renting the equipment for drilling holes, rubber tiles and adhesive, ProStar security guard, and renting the jack hammer and the district playground equipment supervisor is paid $25-$45 an hour. We can contact concrete companies and see if someone will donate the concrete. Will still need to have a parent work party to install the equipment.
A motion was made by Karla Smith to go ahead and order the equipment and coordinate the installation. Second by Katie Wampler. Approved by all.
Meeting adjourned at 8:20pm
The next PTC meeting will be Monday December 7th at 6:30pm.
October Minutes
Forest Ridge PTC
Minutes
October 9th. 2009
Meeting opened at 7:15pm by Vice President Karla Smith
MINUTES
Minutes from September were approved as corrected. Motion by Kim Byrd, second by Cheryl Robbins.
VISITING STAFF
Ms. Andeen, music teacher. The President’s Own Marine Core Band will be performing this week in Oregon. A quintet from the band will be able to come and perform at Forest Ridge. Ms. Andeen will need to pick up the musicians and their instruments and luggage in Portland, transport them to Forest Ridge and later that afternoon transport them to Corvallis. She asked if any volunteers were able to help drive. It was suggested that the PTC rent a van for Ms. Andeed to pick them up. Ms. Andeen also requested funds to purchase small thank you gifts for each musician. A motion was made by Kim Byrd to give Ms Andeen up to $250.00 to rent a van and purchase the gifts. Second by Julie DeBorde. Approved by all. The money will be taken from grant funds.
REPORTS
Walk and Ride to School
Kim Byrd reported. Walk and Ride to school will be on Wednesday October 7th this year. Street coordinators are in place, they were listed in last weeks Thrusday Thoughts. Everyone will meet at June Ried at 8:45am for a police escort to the school.
Jog A Thon
Karla Smith reported. Jog A Thon is looking good. Volunteers need to meet at 8:50am behind the school. Cheryl Robbins still needs volunteers to help count money and Diane Clingerman still needs volunteers for the After Dark Party. Cheryl will collect money on the 13th, Kim will collect money on the 14th and Kari will collect money on the 15th.
Book Fair
Karla Smith reported. The Book Fair will run from October 26th through November 2nd. Karla passed around a volunteer sign up sheet. Jennifer Winslow will contact the volunteers.
Playground Equipment
Gary Etchemendy reported. Gary just found out that there is an installation fee of $3500.00 for each piece of equipment. The installation fee is through the district. Gary will check with the company that we are purchasing he equipment form about their installation cost. Nancy Baldwin made a motion to let the PTC board decide about the installation based on the information gathered. Second by Kim Byrd. Approve by all.
The next PTC meeting will be Monday November 2nd at 6:30pm.
Snack will be provided by Deborah Dean.
Minutes
October 9th. 2009
Meeting opened at 7:15pm by Vice President Karla Smith
MINUTES
Minutes from September were approved as corrected. Motion by Kim Byrd, second by Cheryl Robbins.
VISITING STAFF
Ms. Andeen, music teacher. The President’s Own Marine Core Band will be performing this week in Oregon. A quintet from the band will be able to come and perform at Forest Ridge. Ms. Andeen will need to pick up the musicians and their instruments and luggage in Portland, transport them to Forest Ridge and later that afternoon transport them to Corvallis. She asked if any volunteers were able to help drive. It was suggested that the PTC rent a van for Ms. Andeed to pick them up. Ms. Andeen also requested funds to purchase small thank you gifts for each musician. A motion was made by Kim Byrd to give Ms Andeen up to $250.00 to rent a van and purchase the gifts. Second by Julie DeBorde. Approved by all. The money will be taken from grant funds.
REPORTS
Walk and Ride to School
Kim Byrd reported. Walk and Ride to school will be on Wednesday October 7th this year. Street coordinators are in place, they were listed in last weeks Thrusday Thoughts. Everyone will meet at June Ried at 8:45am for a police escort to the school.
Jog A Thon
Karla Smith reported. Jog A Thon is looking good. Volunteers need to meet at 8:50am behind the school. Cheryl Robbins still needs volunteers to help count money and Diane Clingerman still needs volunteers for the After Dark Party. Cheryl will collect money on the 13th, Kim will collect money on the 14th and Kari will collect money on the 15th.
Book Fair
Karla Smith reported. The Book Fair will run from October 26th through November 2nd. Karla passed around a volunteer sign up sheet. Jennifer Winslow will contact the volunteers.
Playground Equipment
Gary Etchemendy reported. Gary just found out that there is an installation fee of $3500.00 for each piece of equipment. The installation fee is through the district. Gary will check with the company that we are purchasing he equipment form about their installation cost. Nancy Baldwin made a motion to let the PTC board decide about the installation based on the information gathered. Second by Kim Byrd. Approve by all.
The next PTC meeting will be Monday November 2nd at 6:30pm.
Snack will be provided by Deborah Dean.
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